June 2026, your monthly Microsoft 365 round-up from Avensys Tech
Welcome back!
If your team comes to you for passwords, devices and quick tech questions, this is for you. Every item leads with the problem it removes.
A quick note: Microsoft rolls these out in phases, so timing and availability vary by device and licence.
1. Finding the right meeting chat shouldn’t take a scroll
The problem: a wall of chat threads buries a meeting’s conversation. Teams now groups them in an optional Meeting chats section, off by default; turn it on in Teams settings.
What this means for you: Less hunting once you switch it on.
2. Clearing a sensitive recording shouldn’t mean asking around
The problem: clearing a confidential recording used to mean asking and waiting. If you organised the meeting, you can delete the recording, transcript, AI summary and notes from the Recap page.
What this means for you: You control sensitive content yourself.
3. Teams shouldn’t grind to a halt on a modest laptop
The problem: on lower-powered laptops, Teams can feel sluggish. A new Efficiency mode, on Windows and Mac and reaching eligible devices by end of June, keeps it responsive by adjusting meeting video quality and app behaviour when resources are tight.
It is on by default and can be switched off in Settings.
What this means for you: Smoother calls on kit you own.
4. Captions that hide words help no one
The problem: words masked by the profanity filter can change a live caption’s meaning. Teams now leaves it off by default, so captions match what was said.
What this means for you: Everyone follows along accurately.
5. Those little waits when you switch chats add up
The problem: you switch chats dozens of times a day, and each half-second pause is dead time. Switching is around 20 percent faster this year, with fewer hangs on Mac and mobile.
What this means for you: Minutes handed back across the day.
6. Sorting a clash shouldn’t wait until you’re back at your desk
The problem: a double-booking arriving while you are out used to wait for your desk. Outlook on iPhone and Android now lets you decline and propose a new time in one step.
What this means for you: Clashes get sorted on the move.
June’s Windows 11 update (KB5094126, 9 June) cuts daily friction and keeps machines protected. Some features arrive in phases, so two laptops may not get every option at once.
1. An older PC that feels slow drains the whole day
The problem: tiny lags opening the Start menu or Search wear on you over a day, worst on older machines. The update gives your processor a short speed burst the moment you click.
What this means for you: Your PC keeps up with you.
2. Hunting for a file shouldn’t need its full name
The problem: typing out most of a file name slows you down. Windows Search now finds files after just two characters.
What this means for you: A couple of keystrokes away.
3. Two people, one laptop, no awkward huddle
The problem: reviewing a recording together meant huddling over one speaker. Shared Audio now lets two sets of paired Bluetooth LE Audio headphones share one PC.
What this means for you: Side-by-side listening, no splitter.
4. Staying current keeps the team working
The problem: an out-of-date machine is a security risk. KB5094126 closes a large batch of security holes, so install it promptly.
Secure Boot certificates on most devices also start refreshing in phases from June 2026; Microsoft says devices that have not yet received the newer ones should still start and update normally.
Update business devices through your normal process, with backups.
What this means for you: Protected and dependable.
Known issue to be aware of: After this update, some third-party apps may struggle to open Word, Excel or PowerPoint files. If that happens, open the document directly in the Office app while Microsoft works on a fix.
1. Stop being the person who remembers everything
Goal: Get the follow-ups out of your head and inbox.
Steps: Flag an email in Outlook, open Microsoft To Do and choose the Flagged Email list. Each flagged message becomes a task to schedule, hand on or tick off.
If you don’t see it: Sign in to To Do with the same account as your email, on the new Outlook. Emails flagged in shared mailboxes or shared folders will not appear.
2. Tidy your everyday chats in Teams
Goal: Group meeting threads so the main list stays calm.
Steps: In Teams, go to Settings, then Chats and channels, and switch on the Meeting chats section.
If you don’t see it: It is off by default and rolling out gradually, so give it a few days if the setting is not there yet.
3. Clear a recording you no longer need
Goal: Remove sensitive meeting content yourself.
Steps: Open the meeting from your calendar, go to the Recap tab, choose More options, then Delete recap content.
If you don’t see it: This works only for meetings you organised.
4. Get June’s update onto your PC
Goal: Keep your machines current and dependable.
Steps: Open Settings, choose Windows Update, then Check for updates. Download and restart when prompted.
If you don’t see it: It rolls out in stages; back up first.
The problem it solves. If your business to-do list lives half in your inbox and half in your head, you become the single point it all routes through. Microsoft To Do pulls it into one free place across phone, PC and web, sharing the same list with Outlook.
Why it matters. My Day lets you choose what matters, not react to the loudest thing, and shared lists let a job sit with the right person, not always you.
Three ways it lightens your load:
Key fact. When first switched on, the Flagged Email list fills with up to your 100 most recently flagged emails from the last 30 days (from your main mailbox).
Four prompts that take a job off your plate. What each can reach depends on your Microsoft 365 licence, admin settings and whether Copilot can see the relevant email, calendar or file. Paste any into Copilot on the web, in Outlook or Teams.
Reserve flags for emails you will genuinely act on. If half your inbox is flagged, the list means nothing.
Not scare stories, just whether your team can still work tomorrow.
Decide, mid-meeting, whether AI is listening
By end of June, an in-meeting toggle lets the organiser or a presenter turn the AI features, Copilot, Facilitator and recap, on or off mid-meeting when a conversation turns sensitive. Needs the relevant Copilot or Teams entitlement.
Report a suspicious guest without leaving the meeting
Also, by end of June, you can report an external guest you are uneasy about from the meeting, so concerns reach the right people quickly.
Avensys Tech makes enterprise-grade IT simple and human for small and medium businesses. We get the most from the Microsoft 365 tools you already pay for, then take the daily tech admin off your plate, so it stops depending on one person.
Book a free 30-minute clinic with our team at avensystech.com. No pitch, just a look at what is quietly costing you time.
Read the full edition. This is the highlights edition. For the deeper dives and price changes, read the full June edition at avensystech.com/blog.
