Microsoft 365 Copilot is more than just another productivity tool. With its AI-powered capabilities, it promises to change the way we work, freeing up time, streamlining tasks, and offering insights that make decision-making faster and easier.
But as with any new tool, its success depends on how well your people adopt it.
Here’s how to make that happen.
What makes Microsoft 365 Copilot so useful?
Before you can expect others to get behind Microsoft 365 Copilot, it helps to understand the benefits for yourself:
- Freeing up time: Microsoft 365 Copilot can handle repetitive admin like summarising documents, drafting emails, and preparing presentations, leaving teams free to focus on the work that really matters.
- Overcoming creative blocks: Whether it’s writing content, generating ideas or refining reports, Microsoft 365 Copilot offers smart suggestions and drafts to get things moving.
- Turning data into action: It connects with your existing systems, analyses information, and surfaces useful insights, helping your teams spot trends and make smarter decisions, faster.
Laying the groundwork
Introducing any new technology requires more than a quick announcement. Here are three practical steps to set your rollout up for success:
- Be clear on what you’re aiming to achieve: Are you trying to cut admin time by 20%? Reduce email writing hours? Whatever the goal, set clear, measurable targets tied to real business outcomes.
- Find your early champions: Look for individuals already comfortable with digital tools, those who’ll be quick to see the potential and eager to test it. Encourage them to experiment with Microsoft 365 Copilot and share their experiences across the team.
- Communicate openly and often: Use every available channel, email, team meetings, intranet updates to share what’s happening, explain the ‘why’, and highlight support resources. People are more likely to get on board when they understand how the change benefits them.
Training that sticks
A major barrier to adoption is a lack of confidence. Even the most intuitive tools need some guidance at the start.
Consider:
- Tailoring training by role: A sales team needs different examples than a finance team. Make training relevant to each department’s daily tasks.
- Using varied formats: Combine how-to videos, short tutorials, live sessions, and hands-on workshops to suit different learning styles.
- Making it practical and interactive: Let people try Microsoft 365 Copilot with real tasks. Offer quick wins they can take away and apply immediately.
- Keeping momentum: Check in regularly, gather feedback, and keep refining your approach based on what’s working and what isn’t.
Building long-term engagement
Initial training is just the start. Long-term success depends on whether Microsoft 365 Copilot becomes a natural part of everyday work.
To help that happen:
- Celebrate early wins: Share stories of how different teams or individuals are saving time or doing better work with Microsoft 365 Copilot.
- Embed it into daily tools: Don’t treat Microsoft 365 Copilot as a separate platform. Show how it fits into what people are already doing with Teams, Outlook, Excel and beyond.
- Keep the conversation going: Share tips, best practices, and updates as new features roll out. Make it easy for people to keep learning and experimenting.
Supporting you every step of the way
At Avensys, we understand that adopting new technology is a journey. We help businesses like yours roll out Microsoft 365 Copilot in a way that’s thoughtful, well-supported, and aligned with real business goals.
From identifying where Microsoft 365 Copilot can make the biggest difference to designing a tailored adoption plan, we’re here to help you every step of the way.
Want to know more about how Microsoft 365 Copilot could work for your business? Reach out.
